How Important CMMS Software Is?
CMMS is a shortened term for Computerized Maintenance Management Software to which this refers to the set of programs that are designed to improve the effectiveness and efficiency of maintenance activities. But numerous people are asking on what it exactly does. As a matter of fact, the answer lies on the features that it has.
It is only feasible to improve maintenance effectiveness and efficiency as well when maintenance functions are monitored, scheduled and planned. With this in mind, a big number of CMMS solutions has different tools that help in completing this which include the work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.
For people who are not IT oriented, CMMS system could be run on your company’s computers or perhaps, hosted or web based. Each method of course has its pros and cons but in general, web based CMMS is offering lower TCO or Total Cost of Ownership. As soon as CMMS solution has been implemented with the maintenance staff and management trained on using the program, work orders, work requests, preventive maintenance, inspections and repairs could be assigned, scheduled and processed.
Then after, the results are transmitted to CMMS by using mobile devices. Results are stored and are used for providing various management reports so by that, maintenance managers know where their assets are as well as the condition that they’re in.
Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. Say for example that it is properly implemented, it is expected to gain approximately 10 to 30 percent decrease in repair, operational and maintenance cost. The decrease in the cost using the aforementioned tools is because such solution enables maintenance management, organizes work management and eliminates paperwork which become proactive.
With proactive maintenance operation, it makes it possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently.
So in short, CMMS solution is giving maintenance and facility managers better control for making maintenance management a well run and visible function in the organization.